I spent a little bit of time trying to find answers to this, but if I missed a good source, please direct me. I am taking over as webmaster for a site using Commons In A Box. The plugin BuddyDrive did show up in my searching. Perhaps that is will be the first plugin I add, but, I would appreciate any advice.
There are a two things that are very slow with Documents. The most pressing is that it takes about 30 seconds to load a document that has over 50 attachments. (5 years worth of meeting minutes) The body of the document has only: list-attachments order=DESC
I recently added a few and it now takes about 30 seconds to load. I ran a test with just 5 and it loads lickety-split. So, here are two questions:
1) I want to split up the document into multiple documents with attachments. Can I move attachments between documents?
2) Is this just the wrong thing to do? Better to add them to the media library and link to them? Which I can only do as Admin?
The second issue is when I go to a group page and click on the “Docs” button in the sidebar it takes about 5 seconds to respond.
I should have spend the day updating to the latest Commons In A Box, but, this distracted me. Thank you! -Jan
Hi Jan @bodysurfinyon
I think it would be a good idea to look at the “BuddyDrive” or “BP Group Documents” plugins if you plan to manage a big list of documents (I am thinking that your minutes documents are Word documents?)
I don’t think 30 seconds is that long if you are uploading a BP-doc with 50 attachments. Remember that the main doc and each of its underlying files need to be uploaded.
Can you describe a little more what you are doing? Are you migrating content from one site to another (perhaps using xml)? I am not totally clear what you are “loading.” I think you are referring to a BP-Doc that has a large number of attachments, but I am not sure.
Question 1 – I don’t think there is an easy way to move attachments from a BP Doc. Doc associations can be moved from group to group – but not individual attachments.
Question 2 – I do feel that this isn’t really the best way to use the attachments feature of BP docs. I would think that the best way would be to use either BuddyDrive or BP Group Documents plugin. Each plugin has robust permissions features. It looks like BuddyDrive also lets you create folders for your files.
Hope this helps!
I agree with Scott’s assessment – BP Docs is probably the wrong tool for the job of handling lists of uploads. I’ve not used BuddyDrive, so can’t comment on it, but BP Group Documents is pretty good, IME. It depends on whether you want the documents available to groups only or globally available. I’d also very much recommend upgrading to the latest CBOX since there were numerous improvements.
Thank you to Christian and Scott,
I will check out BP Group Documents, but, first I will upgrade to the latest CBOX.
My immediate fix may be sort of a hack in terms of CBOX, but, it fixes my problem. We are a church with about 30+/- more and less active volunteers and we are using CBOX to share information. It has been successful organizing events and sharing current information. The minutes are converted to PDF (we’ll be able to read those in 1000 years, right?). These are archive materials, so, I am OK doing some extra work that will be hard to maintain.
What I did was to rename the minutes page to be minutes-attachments-slow and recreated the minutes page with links to the attachments via http://fpsudbury.org/members/docs/minutes-attachments-slow/?bp-attachment=minutes2010-02-01.pdf
So, the minutes page loads fast. If this is a bad idea, aside from the hard to maintain aspect, please let me know.
Thanks again, -Jan
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